Fleet management

KnowKnow whatwhat youryour fleetfleet needsneeds next.next.

Bring vehicle locations, availability, servicing and costs into one platform. Give your fleet manager a clear way to investigate a problem and plan the response.

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Manage the whole fleet

KeepKeep dailydaily decisionsdecisions inin view.view.

Start with the vehicle and the question you need to answer, from its last journey to an overdue service or a change in running costs.

PLT-204Journey historyBridge Road09:12 – 09:3018 min on site© Mapbox© OpenStreetMap

Find the vehicle behind the question

Check its last location update and journey history before calling the driver or allocating another vehicle.

Explore fleet tracking
Pre-start checkMaintenance request PLT-204Needs approvalBrake warning lightBrakesBefore next trip MR-3382 · Ava M.

Plan around the next service

Assess reported faults and scheduled servicing alongside the vehicle’s other commitments.

Explore asset servicing
PLT-204Last 6 monthsTotal costs$3,220Fuel$1,840Maintenance$960Insurance$420

Understand the costs of keeping it

Compare fuel, maintenance and other charges by vehicle, then inspect the entries behind a total.

Explore fleet costs
In the platform

AA vehiclevehicle profileprofile withwith thethe detailsdetails youyou needneed

Review the wider fleet, then inspect an individual vehicle’s history, availability and costs without rebuilding the picture in a spreadsheet.

Fleet managementAST-0412·Toyota Hilux SR5 — Dual CabVehiclePermanent asset ID · never changes · in the register since 2019Rego1QM-4ZP2 changesTrackerIMEI ·88421 changeDepotWest1 changeOwnerFleet CoLifecycle history9 entries · newest first
At a glanceAMAva M.In custody · since Aug 2022
Location
West depot, Melbourne
Cost to date
$61,240
Odometer
92,480 km
Specs, finance & cover
VIN
JTEBR3FJ80K127740
Engine
2.8L turbo-diesel
Finance
Lease · $812/mo
Warranty
to 14 Aug 2026
Accessories
Canopy, tow bar +2
Cost of ownershipAST-0412 · Toyota Hilux SR5Mar – Aug 2026 · 6 months
Actual and committed$8,580Actual costs$7,080Committed costs$1,500Cost per km$0.7212,000 km in this periodMonthly costsFuelMaintenanceCommitted maintenanceMonthly breakdown

Aug 2026

$3,300
Fuel
$680
Maintenance
$1,420
Committed
$1,200
How it connects

TurnTurn vehiclevehicle updatesupdates intointo usefuluseful history.history.

Locations and journeys build a history your team can use to investigate visits, compare use and plan the fleet.

Explore tracking and journeysExplore tracking and journeysExplore tracking and journeysTracking updatesVehicleJourney historySite activityTeam review
Keep the details connected

ConnectConnect thethe nextnext fleetfleet task.task.

Today · 10:00–14:00Vehicle selectedPOOL-12

Share vehicles across the team

Make pool availability visible and review booking approvals, so the next trip starts with an appropriate vehicle.

Explore shared bookings

Connect your office and drivers

Use driver checks and field updates to bring information from the vehicle into the fleet team’s daily decisions.

Explore driver tools
Customer stories

SeeSee whywhy businessesbusinessestrusttrust IntelliTrac.IntelliTrac.

Hear from the people who rely on IntelliTrac to keep track of their vehicles, equipment and teams.

340 fleet assets · 2021“
We've reduced fuel consumption by using IntelliTrac's telematics data to remove excess driving, optimising travel routes and reducing vehicle idling.
City of Sydney spokespersonRead the IPWEA story

Street-sweeping reports without paper notes

Paul from KS Environmental explains how the team checks street-sweeping visits and logs obstacles such as parked cars and potholes without handwritten notes.

Butler’s Plumbing Vic“
All installed quickly without fuss. Training for office staff easy to understand and effective.
Jen Butler · Butler’s Plumbing VicRead the published testimonial

Camera backup for Geelong’s crews

Hear how truck cameras help the City of Greater Geelong team feel safer around road users and during difficult encounters with the public.

Grant Walker Parts“
IntelliTrac has helped us optimise our delivery runs & monitor our driver behaviour to minimise maintenance costs.
Justin Walker · Grant Walker PartsRead the published testimonial

On site with Better Living Group

Hear how the team locates equipment and sends nearby staff to urgent maintenance calls.

Equipment and setup

StartStart withwith thethe fleetfleet youyou alreadyalready have.have.

Choose tracking around your vehicles and the information you need, with advice on the device and its installation.

Plug-in tracking for suitable vehicles

Check the vehicle’s connection and the data you need before choosing a plug-in device. Plan where it will sit and how the cable will be secured.

Explore plug-in tracking

Installed tracking for your fleet

Match the device, power connection and required inputs to the vehicle. Agree the installation before fitting equipment across the fleet.

Compare tracking devices
Your questions

WhatWhat youyou needneedtoto know.know.

Fleet management software brings vehicle details, use, servicing and costs together so your team can plan availability and investigate issues.

No. Vehicle profiles, bookings and maintenance can use entered or imported information. Installed tracking adds location and supported vehicle data.

You can organise vehicles and pools by depot, and use that structure to filter the information your team reviews.

Cost views let authorised users inspect the charges behind a vehicle total. The detail depends on the cost information entered or imported.

Start with your current asset list and agree which fields to import. Review the imported details before adding bookings, servicing and tracking. This gives the team a consistent vehicle identity across those tasks.

Drivers can submit checks, photos and fault details from the driver app. The fleet team can review the issue against the vehicle. Agree which forms and follow-up steps each group needs during setup.

Set user roles around the information and actions each team needs. A driver, fleet manager and finance user do not need identical access. Review permissions as part of rollout.

Choose a fleet problem you want to solve first, such as service planning or pool availability. Bring a vehicle list and an example of how the team handles it today. The demo can then follow that process.

BringBring youryour fleetfleet questionsquestions toto aa demo.demo.

Show us your current process. We’ll walk through fleet management with the vehicles, people and information your team needs.

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IntelliTrac provides fleet, telematics and field-operations software in Australia. Call 1300 767 492.