Solution

Make shared vehicles simple and accountable

Bring booking, access, key control and utilisation evidence into one shared fleet workflow.

Shared vehicle access with phone unlock and electronic key cabinet.

Better access with fewer vehicles

Shared fleet programs work when staff can book, collect and return vehicles easily, and managers can see exactly how the pool is being used.

IntelliTrac combines booking, RFID, Keyless Go and Torus electronic key cabinets for accountable, repeatable access control.

Outcomes

  • Increase vehicle utilisation across shared pools
  • Reduce key handling and manual administration
  • Create accountable handover records
  • Make right-sizing decisions with usage evidence

Capabilities

  • Car pool booking workflows
  • RFID and Keyless Go access
  • Electronic key cabinets
  • Utilisation, return and exception reporting

Recommended products

Select hardware around the outcome, vehicle class and workflow requirements.

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Map Shared fleet into your operation

Bring your fleet mix, operating goals and current systems. IntelliTrac can recommend the right configuration across hardware, software, workflows and support.

Plan shared fleet

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FAQ

Common questions about shared fleet access.

Questions for organisations managing pool cars, bookings, keys and accountable handover.

What does shared fleet access include?

Shared fleet workflows can include vehicle booking, self-managed keys, Torus electronic key cabinets, RFID Keyless Go, driver identity, condition checks and reporting.

Can staff access vehicles without manual key handover?

Yes. Depending on the configuration, staff can use key cabinets or RFID keyless access to make vehicle handover more accountable and less manual.

Can shared fleet support FBT reporting?

Yes. Bookings, driver identity, trip history and Driver App workflows can help support FBT logbooks and administration.

Can vehicles be booked by department or cost code?

Yes. Booking and driver workflows can be configured to capture organisational, project or cost allocation information where needed.

Can utilisation show whether pool cars are being used well?

Yes. Utilisation reporting can help managers see demand, underuse, overuse and opportunities to adjust the shared fleet.