Fleet management and utilisation
See vehicle location, usage, trips, booking patterns and under-used assets so the fleet can be right-sized with evidence.
Not-for-profit fleet operations
Make pool cars easier to manage, safer to use and simpler to report.
IntelliTrac helps not-for-profit organisations improve utilisation, control vehicle access, schedule maintenance, capture driver checks and maintain practical FBT evidence.
Pool cars
FBT reporting
Driver checks
Maintenance alerts
Operational control without heavy admin
Give staff easy access while managers keep visibility.
Not-for-profit fleets often support outreach, community services, facilities, care programs and staff travel. The vehicle process needs to be simple for users and accountable for finance, safety and operations.
Safety and driver behaviour
Review driving behaviour, connect drivers to trips and support coaching for safer community and field operations.
Maintenance alerts
Trigger planned and unplanned maintenance alerts from vehicle data, odometer context, driver reports and condition checks.
Checks and FBT evidence
Capture prestarts, end-of-trip or end-of-booking condition reports, cost codes and business/private use records.
Pool car access
Make shared vehicles self-managed and accountable.
Staff can book a vehicle, collect keys or access the vehicle, complete checks and return it with a clear record. Managers can see who used each vehicle, when it was returned, what condition it was in and whether the pool is being used efficiently.
- Self-managed bookings for shared vehicles and pool cars
- Torus electronic key cabinets for controlled key access
- RFID keyless tap-and-go for simple vehicle access
- Usage, return, exception and utilisation reporting
Suited products
Choose the right level of control for each vehicle.
Start simple for standard pool cars, then add terminals, dashcams and access control where the workflow needs richer driver interaction or safety evidence.
Simple pool car visibility
Easy EP23 with Driver App
Fast GPS tracking for pool cars and light vehicles, used with the Driver App on mobile devices for practical driver workflows.
- Live location and utilisation reporting
- Driver App on staff mobile devices
- Trip context and driver accountability
- Low-friction deployment for common pool cars
In-cabin workflow control
Elite EP23 and VT5 Android terminal
Installed telematics with an in-cabin terminal for prestarts, end-of-booking vehicle condition reports, trip cost codes and FBT logbooks.
- Prestarts and condition checks
- End-of-booking vehicle reports
- Trip cost code management
- FBT logbook and declaration workflows
Safety and telematics
Explore dashcam with Driver App
Explore can double as a GPS tracker and telematics device, while adding video evidence and safety insight for vehicles with higher duty of care.
- Video evidence for incidents
- GPS tracking and telematics capability
- Driver behaviour and safety review
- Works with Driver App on mobile phones
Day-to-day workflow
A cleaner record from booking to return.
Connect the operational steps that usually sit across paper forms, spreadsheets, calendars, keys and finance systems.
Book
Staff reserve a pool vehicle for the job, program or shift.
Access
Keys are released through Torus cabinets or vehicles are accessed by RFID keyless tap-and-go.
Check
Drivers complete prestarts, condition reports and cost code details from the app or VT5 terminal.
Report
Managers review utilisation, safety, maintenance alerts, FBT data and exceptions.
Talk to IntelliTrac
Plan a not-for-profit fleet and pool car review.
Tell us how your vehicles are shared, who drives them, how keys are managed and what reporting you need for safety, maintenance, finance and FBT.
FAQ
Common questions about not-for-profit fleet management.
Questions not-for-profit teams often ask before improving pool car control, safety and reporting.
Can IntelliTrac help manage not-for-profit pool cars?
Yes. IntelliTrac can support pool car booking, utilisation visibility, key control, vehicle condition checks, driver accountability and FBT reporting.
Which products suit not-for-profit fleets?
Common options include Easy EP23 with the Driver App, Elite EP23 with VT5 in-cabin terminals, and Explore dashcams when video evidence and GPS tracking are both required.
Can staff complete pre-start or end-of-booking checks?
Yes. Driver App and in-cabin terminal workflows can capture pre-starts, end-of-booking condition reports, cost codes and FBT logbook information.
Can vehicle keys be self-managed?
Yes. IntelliTrac can support self-managed keys, Torus electronic key cabinets and RFID keyless tap-and-go access for shared fleet workflows.
Can reports help with grants, cost control and administration?
Yes. Utilisation, trip, maintenance, cost code and FBT reports can help not-for-profits manage vehicles more transparently and reduce administration effort.