Do we have to tell drivers their vehicles are tracked?
Yes. New South Wales and the ACT require written notice at least 14 days before employee tracking starts. NSW also requires a visible notice in the tracked vehicle. In other states, tell drivers clearly and ask them to sign a vehicle-use policy. Do not track staff without their knowledge.
The state-by-state picture
| Where | The rule in practice |
|---|---|
| NSW | Written notice at least 14 days before tracking starts, and a clearly visible notice on the tracked vehicle. New starters are notified before day one. |
| ACT | Written notice 14 days ahead, plus genuine consultation with workers. |
| Victoria | No workplace-specific Act. Tracking needs express or implied consent, usually via a signed vehicle-use policy. Reform is under discussion but not law. |
| Queensland | No tracking statute. Rely on notice, consent and the federal Privacy Act. |
| WA | Consent of the person in lawful control of the vehicle, and drivers should be notified regardless. |
| SA and NT | Consent-based, best confirmed with a signed policy. |
Why does clear notice matter?
Since June 2025, Australians have been able to take direct legal action over serious invasions of privacy. Clear notice reduces privacy risk and helps drivers understand when and why tracking is active.
What should every fleet do?
Give written notice, collect signed acknowledgement, and put a notice in the vehicle. Do all three and you satisfy every Australian jurisdiction at once. Our driver privacy notice template and vehicle-use policy template give you both documents ready to adapt. The driver app is also transparent: it only captures location during active trips and bookings, and drivers can see when it is running.
Related questions
Last updated 12 July 2026. General information only. Ask your legal adviser which workplace surveillance and privacy rules apply to your organisation.