Keys and driver identification

MakeMake thethe bookedbooked vehiclevehicle easiereasier toto collect.collect.

Connect pool bookings with key-cabinet arrangements and driver identification. Choose physical keys, compatible RFID or a separately assessed keyless installation around the fleet.

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At the depot

ChooseChoose howhow driversdrivers collectcollect andand identify.identify.

Torus key cabinets

Assign each vehicle to a configured cabinet slot and keep the collection instructions with the booking. Drivers know where to collect and return the key.

Explore pool bookings

RFID driver identification

Use an assigned card or fob with a compatible reader. Driver identification supports vehicle activity review; vehicle access control requires the appropriate installation.

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From booking to return

KeepKeep thethe keykey withwith thethe vehicle’svehicle’s nextnext journey.journey.

The booking connects the driver, vehicle and collection arrangements. Return steps and trip details help the fleet manager prepare the vehicle for the next driver.

Explore shared vehiclesExplore shared vehiclesExplore shared vehiclesBookingDriverShared vehicleKey collectionVehicle return
Fleet coordination

SeeSee thethe bookingsbookings beforebefore arrangingarranging access.access.

Review vehicle availability, approvals and collection arrangements together. Confirm cabinet and slot setup before making a vehicle available for collection.

Shared fleet bookingsFleet availability12 – 16 May20 trips · 73% utilised·3 in service this weekMon12Tue13Wed14TodayThu15Fri16PLT-204Hilux uteQRX-118Ranger uteLMN-330Triton uteService AVAN-12Hiace vanDKP-55Ranger uteInspectionPLT-991Triton uteGHK-44Hilux uteService BNRField survey3 daysTRP-7LandCruiserLPRemote survey · Bourke4 daysVAN-33Hiace vanPKAirport shuttleTBDepot loopLMN-204Ranger uteMTDepot loopAMSite dropSWRegional2 daysABC-12Hilux utePKSite visits3 daysTRP-9LandCruiserLPSurvey · CobarMTCrew transportIntelliTrac AIjust nowReshuffled 2 bookings to fit 3 more trips this week.Bookings›ApprovalsManager3 need you · 18 auto-approved todayAuto-approval policy5 of 5 rules on

Needs your approval

3JMJordan MehtaField ServicesVAN-12 · Transit·Tonight · 6:30–9:00 PM·Port MelbourneOut of hoursPNPriya NairSalesEV-12 · Polestar 2·Thu · 9:00 AM·Geelong site212 km · over 150LOLiam O’BrienExecutiveTES-9 · Model Y·Fri · 8:00 AM·Airport pickupPremium vehicle

Approved automatically

today · within policyBookingVehicleWhenCleared byTimeSarah ChenDKP-55 · RangerToday · 9:00–11:00Business hours7:54 AMMike RossVAN-33 · TransitToday · 1:00–3:00≤ 4 hours8:02 AMAva WongLMN-330 · CorollaToday · 2:00–4:00≤ 150 km8:15 AMTom FischerQRX-118 · HiluxTomorrow · 7:00–9:00Standard vehicle8:20 AMNoah ReedGHK-44 · i30Tomorrow · 10:00–12:00Approved driver8:31 AMand 13 more today
Specifications

PlanPlan thethe physicalphysical accessaccess arrangement.arrangement.

Key cabinets

Vehicle mapping
Configured cabinet and key slot
Driver instructions
Collection and return guidance with the booking
Site preparation
Power, network, cabinet location and nominated administrator

Vehicle identification and access

RFID
Compatible reader and assigned cards or fobs
Keyless options
Vehicle-specific hardware and control assessment
Commissioning
Test credentials, vehicle assignment and expected access behaviour
Fallback
Agree how the driver obtains help or an alternative key

MakeMake check-outcheck-out andand returnreturn partpart ofof thethe trip.trip.

Use the driver app for the supported booking and trip steps. Odometer entries, declarations and published checks help your team prepare the vehicle for its next booking.

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Your questions

WhatWhat youyou needneedtoto know.know.

It is the equipment used to manage keys, identify drivers or provide supported vehicle access. Torus cabinets manage physical keys, while RFID readers identify assigned credentials. Keyless vehicle control needs its own compatible installation.

The platform supports vehicle cabinet and slot configuration with booking access details. Complete that configuration before drivers collect vehicles. Confirm the cabinet integration and site requirements for your installation.

No. Reading a driver credential and controlling a door or ignition are different functions. Any access-control action requires compatible hardware, vehicle assessment and an agreed configuration.

Yes. A cabinet-based arrangement keeps physical keys in the collection process. Select cabinet capacity, location and return instructions around the depot and pool vehicles.

Start with the vehicle models, required readings and any cameras or accessories already fitted. We assess the power supply, connections and placement before agreeing the setup. Commissioning checks that the device belongs to the right vehicle and reports the selected information.

Live updates and remote actions need a supported connection. Storage and later upload depend on the device and configuration. If the fleet travels outside coverage, discuss a compatible satellite option and the specific messages it needs to carry.

Discuss a pilot around representative vehicles and the information your team needs. Agree the hardware, installation and reporting scope before expanding. This helps assess fit across the different vehicles in your fleet.

The quote sets out the chosen hardware, installation, software service and optional accessories. Coverage, storage and satellite services can affect the configuration and ongoing fees. Ask for these items to be shown separately when comparing options.

PlanPlan accessaccess aroundaround thethe depot.depot.

Bring your booking process, vehicle list and existing key arrangements. We’ll help choose a practical setup.

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IntelliTrac provides fleet, telematics and field-operations software in Australia. Call 1300 767 492.