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Operations
The right people,the right vehicles,every single day.
Planning a week of work means juggling skills, licences, leave, vehicles and travel time all at once. IntelliTrac AI does the juggling for you, then watches the day so the plan survives contact with real life.
IntelliTrac AI builds the plan
Hand it the jobs, the people and the vehicles, and get back a workable week in minutes instead of an afternoon of juggling.
Clashes caught early
Double bookings, missing licences and uncovered shifts are flagged while the plan is still a draft, not on the morning it falls over.
The day stays on track
Live maps, job progress and driver updates flow into one view, so you spot trouble while there is still time to act.
The Monday problem
Monday morning shouldn't be a puzzle. IntelliTrac AI solves the week before it starts.
Before the IntelliTrac platform
Ring the depot to find out who actually showed up
Cross-check three spreadsheets to see who holds which ticket
Discover the ute you planned around is in for service
Spend the morning re-shuffling and apologising
With the IntelliTrac platform
A summary from IntelliTrac AI is waiting at 6 am
Every shift already matched to licences and tickets
Workshop bookings already planned around
Changes re-planned in seconds, everyone notified
IntelliTrac AI scheduling
From a pile of jobsto a working week.
Give IntelliTrac AI your jobs, your people and your fleet. It hands back a plan that respects real life, then keeps that plan honest as the week unfolds.
IntelliTrac AI drafts the roster around real life. Skills, licences, leave and travel time all respected.
IntelliTrac AI matches qualified people to every shift and every duty, balances the load fairly across the team, and shows you the gaps it could not fill so nothing is a surprise on Monday morning.
Match the right licence and ticket to every job
Balance workloads fairly across the crew
See coverage gaps while there is still time to fix them
Mon12Open shift6:00–10:00Depot runneeds HR licenceMTMarco T.8:00–4:00WorkshopWorkshopEWPTBTom B.7:00–11:00Service AServiceNRNadia R.9:00–1:00Site visitsSite visitsFirst aidAMAva M.1:00–3:00InductionsTrainingTue13PKPriya K.9:00–2:00Site visitsSite visitsSWSam W.8:00–12:00Depot runDrivingMRLPLeo P.7:30–12:30Mowing roundGroundsEWPMTMarco T.1:00–5:00WorkshopWorkshopWed14AMAva M.7:00–11:00Depot runDrivingHRMTMarco T.7:30–12:30Mowing roundGroundsNRNadia R.10:00–12:00TrainingTrainingSWSam W.1:00–5:00WorkshopWorkshopThu15TBTom B.7:00–11:00Service BServiceLPLeo P.1:00–4:00Depot runDrivingMTMarco T.8:00–4:00WorkshopWorkshopPKPriya K.9:00–2:00Site visitsSite visitsRoster draftWeek of 12 May · 34 shifts · 7 crew1 openCoverage33 of 34 filledLicences, leave and travel time between sites respectedShiftCrewStatusDepot run6:00–10:00 · HR licenceUnassignedOpenService A7:00–11:00TBTom B.FilledWorkshop8:00–4:00MTMarco T.FilledSite visits9:00–1:00NRNadia R.FilledInductions1:00–3:00AMAva M.FilledMowing round12:30–4:30LPLeo P.FilledDepot run2:00–5:00SWSam W.FilledDepot run · Mon 12 · 6:00–10:00HR licence needed — Ava M. can cover if her inductions move to 3 pm.Saved 2:14 PMFleet availability12 – 16 May20 trips · 73% utilised·3 in service this weekMon12Tue13Wed14TodayThu15Fri16PLT-204Hilux uteQRX-118Ranger uteLMN-330Triton uteService AVAN-12Hiace vanDKP-55Ranger uteInspectionPLT-991Triton uteGHK-44Hilux uteService BNRField survey3 daysTRP-7LandCruiserLPRemote survey · Bourke4 daysVAN-33Hiace vanPKAirport shuttleTBDepot loopLMN-204Ranger uteMTDepot loopAMSite dropSWRegional2 daysABC-12Hilux utePKSite visits3 daysTRP-9LandCruiserLPSurvey · CobarMTCrew transportIntelliTrac AIjust nowReshuffled 2 bookings to fit 3 more trips this week.
Every booking gets the best vehicle. IntelliTrac AI allocates the pool so more trips fit.
When staff book a vehicle, IntelliTrac AI decides which one they get. It fits more trips into fewer vehicles, spreads the wear evenly across the fleet, and quietly reshuffles when plans change.
Fit more bookings into the vehicles you already own
Spread kilometres evenly so no vehicle wears out early
Reshuffle automatically when a trip changes or runs over
When the day changes, the plan keeps up. Sick leave, breakdowns and urgent jobs handled.
A driver calls in sick at 6 am. Instead of an hour on the phone, IntelliTrac AI re-plans the day, moves the work to people who can cover it, and lets everyone affected know in seconds.
Re-plan the day in seconds, not phone calls
Keep urgent work covered without breaking the rest of the plan
Notify everyone affected the moment the plan moves
6:00 amMarco called in sickTuesday crew is one shortAva M.Depot runSite visits +1Marco T.Off sickTom B.Service bayMowing roundPlan updated, everyone notifiedWhen Plans Change
Whatever the day throws,the plan catches.
Every fleet day throws a curveball. The difference is what happens in the ten minutes after it lands.
Driver calls in sick
The work moves to qualified people who can cover it, and everyone affected hears in seconds.
Vehicle breaks down
A replacement is allocated, the workshop job is raised and the day's trips are reshuffled around it.
Urgent job lands
The nearest crew with the right ticket gets it, without knocking over the rest of the plan.
Trip runs long
The next booking is protected with another vehicle before anyone is left waiting in the car park.
Crew double-booked
IntelliTrac flags vehicle and staff conflicts while the roster is still being reviewed, giving you time to fix them before the shift starts.
Weather closes a site
The day's work is re-planned around the closure and crews are pointed at what they can do.
Day-Of Control
When the day moves,you see it first.
A plan is only half the job. The other half is the day itself: vehicles moving, jobs landing, drivers reporting in. It all flows back into the same view, so you run the day instead of chasing it.
Open the live detail when something changes. Vehicle, route and job context together.
When a job runs long or a route stalls, open the live work detail and see the vehicle, the route and the job side by side, then decide the next move without ringing around.
Review active work without leaving the operating view
Check vehicle and route context before deciding
Keep the follow-up trail visible until it is closed
Delay notifiedPLT-204 · Marco T. · 23 km/hPLT-204Hilux · WO-4821LiveMTMarco T.Site delivery → Collingwood12 min lateSpeed23 km/hETA9:34 AMTo go4.4 kmRunning 12 min behindHeavy traffic on Punt Rd · ETA now 9:34 AM58%Stop / eventTime8s agoTodayMonday 12 June · 7:02 amLiveBookings out42+6 vs weekday avgLate returns422 min worstActive drivers18of 22 on shiftFleet ready86%24 of 28 vehiclesNeeds attention3 urgent6 itemsItemDetailOwnerStatusDueQRX-118Rego expires Friday—UrgentFriLMN-330Inspection overdue—Urgent2 daysRanger 4Telematics offline—Urgent3 hPLT-660Service due in 2 days—Due soonWedMarco T.Approaching 10 h shift limit—Due soon1 h leftDKP-55Fuel card flagged—Due soonTodayLate returns4 running latePLT-204Ava M. · Airport run22 minQRX-118Tom B. · Depot loop15 minLMN-330Priya K. · Site drop8 minDKP-55Sam W. · Yard transfer5 minFleet readiness86%Ready24In service3Due for check1Bookings by hour
Start every morning with the pressure visible. Bookings, returns, drivers and readiness in one pulse.
The daily pulse shows late returns, active drivers and service pressure before the first phone call, so small problems get fixed while they are still small.
See current fleet movement and booking pressure
Check readiness before vehicles are needed
Jump from a summary straight to its source details
The field reports back without paperwork. Driver and crew updates land in the same picture.
Drivers and field crews see their day on a phone and tick off the work as it happens, so the plan on your screen is the plan that is actually happening out there.
Crews see their assignments the moment plans publish