Plan around the people available.
Review requests to change regular hours and account for leave. Use the agreed availability when matching people to the next assignment.
Explore staff schedulingBring people, vehicles and jobs into one schedule. Find suitable assignments, check conflicts before publishing, and follow changes through the day.
Book a demoBook a demoBook a demoExplore the planning toolsA useful roster starts with the people and vehicles actually available. Bring changing hours, vehicle downtime and upcoming maintenance into the planning decision.
Review requests to change regular hours and account for leave. Use the agreed availability when matching people to the next assignment.
Explore staff schedulingCheck the required window against the vehicle’s availability.
Vehicle downtime feeds availability checks. Review workshop holds and overlapping commitments before allocating a vehicle to another task.
Explore vehicle servicingPredicted due dates alongside available crew.
Where usage history supports a service forecast, compare predicted maintenance due each day with the crew on shift. Inspect the days that need closer attention.
Explore capacity planningMatch each job to a person who is available and qualified. Review the suggested assignments and any conflicts, then publish the plan to the team.
Roster planner Monday, 14 SeptemberDraft rosterPeople06:0008:0010:00AMAva M.Depot transferUnassigned · HR licence neededSKSam K. Approved leaveAssignment requirementsCheck the job window, required licence and available people before choosing an assignment.
When someone becomes unavailable, check who can cover the assignment. Review the replacement’s availability and qualifications, then publish the revised roster so affected staff can see the change and respond.
Explore daily operationsExplore daily operationsExplore daily operationsStaff absenceAvailable replacementReview the assignmentNotify the teamFollow the plan as it meets the day. See what needs attention, investigate the affected activity and keep the team informed as you respond.
Operations live Today · North depot1 needs attentionLive activityOpen the affected booking to review the next pickup.
Staff need their assignments and a way to respond. Supervisors need to know what happened and review the hours that follow.
Staff see published assignments in My roster and can confirm or decline them. Assigned jobs and field updates help the office follow progress as the day unfolds.
Explore field jobs and dispatchReview the entries before approving.
Build weekly timesheets from available labour, route activity and roster assignments. Review the entries, approve submitted hours and export them for the payroll handoff.
Explore timesheet questionsReview bookings, approvals and return details alongside crew duties and services. Open the affected booking when a late return or change needs the fleet team’s attention.
Explore shared vehicle bookingsUse the published assignments as the starting point for routes and field jobs. Explore route planning, job allocation and updates from your crews in the dispatch console.
Explore dispatch and routingIt brings roster planning, people and vehicle availability, and daily activity into one fleet console. IntelliTrac helps teams prepare assignments, review conflicts, publish the roster and manage exceptions during the day.
The scheduler considers the job’s requirements, people’s availability, qualifications and travel constraints. It proposes assignments for review and explains why some jobs could not be filled. You can accept or reject the suggestions before publication.
Review identifies conflicts such as unavailable people, missing qualifications and overlapping commitments. Blocking conflicts prevent publication until they are resolved; other warnings remain visible for review. Checks run again when the roster is published.
Yes. The roster uses availability and leave when evaluating assignments. Managers can review requests to change regular hours, and the approved availability is used in subsequent planning.
Published assignments appear in My roster, and roster-change notifications use each person’s configured channels. Staff can confirm or decline an assignment. Managers can then review acknowledgements and follow up where needed.
Blocking vehicle downtime feeds availability checks, so a vehicle held out of service is not treated as freely available. Where sufficient usage history supports a service-date projection, planners can also compare predicted maintenance demand with crew on shift.
Operations includes booking details, approvals, return information and exceptions alongside services and crew duties. Open the affected booking to review the vehicle and the next step. Self-service booking has its own portal and driver flow.
Yes. Available work order labour, route activity and published roster assignments can contribute to a weekly timesheet. Entries remain reviewable before submission and approval, and approved hours can be exported as CSV. This provides a handoff to payroll; it does not calculate pay or interpret awards.
Scheduling prepares people, vehicles and assignments for the period ahead. Daily operations brings the resulting activity and exceptions into view. Dispatch handles route planning, job allocation and field progress in more detail.
Bring a typical week, the jobs you schedule, required qualifications and your vehicle mix. We can show the relevant planning, publication and daily follow-up steps, and discuss the access and data needed by your team.
Show us the jobs, crew requirements and vehicle mix you plan around. See how IntelliTrac can support the roster and the changes that follow.
Book a demoBook a demoBook a demoExplore the platformExplore the platformExplore the platformIntelliTrac provides fleet, telematics and field-operations software in Australia. Call 1300 767 492.