Catch the next renewal
Review overdue and upcoming renewals for registration, insurance, warranties and compliance documents. Open the supporting record when you need the detail.
Explore asset servicingKeep the details, documents, handovers and costs of your vehicles and equipment together. See who has an asset, what is due and what it costs to run.
Book a demoBook a demoBook a demoExplore asset managementA plate changes. A tracker is replaced. A vehicle moves to another depot. Keep its identity, specifications, documents and history together so your team can find the record behind today’s details.
Asset registerAST-0412·Toyota Hilux SR5 — Dual CabVehiclePermanent asset ID · never changes · in the register since 2019Rego1QM-4ZP2 changesTrackerIMEI ·88421 changeDepotWest1 changeOwnerFleet CoLifecycle history9 entries · newest firstCheck renewal dates and supporting records, trace a meter reading to its source and keep equipment details alongside the road fleet.
Review overdue and upcoming renewals for registration, insurance, warranties and compliance documents. Open the supporting record when you need the detail.
Explore asset servicingReview the date, source and notes behind each meter reading. Filter the history when you need to check a manual entry or investigate a change.
Explore connected vehicle dataKeep plant and equipment in the same register as your vehicles, with their own identity, documents and custody records. A tracker is optional for asset administration.
Explore equipment trackingConnect the asset, current holder and proposed recipient. Review the transfer, complete the handover and keep a receipt showing who acted, when it happened and the condition recorded.
Explore the handover stepsExplore the handover stepsExplore the handover stepsAsset profileCurrent holderReview the transferComplete handoverKeep the receiptKeep responsibility, location and condition together as equipment moves between people and sites.
Custody and handoversGenerator · EQ-42Portable generator · West depotAvailableCheck out toAlex MorganField servicesReview actual and committed costs over a selected period, including servicing, fuel, insurance, registration and lease payments. Compare monthly charges and cost per kilometre where distance is available, then inspect the entries behind a change.
Asset costsSee the labour, parts and external charges behind a repair. Reserve stock, raise purchase orders and check supplier invoices against approved quotes, with the costs available in the asset’s history.
Maintain a parts register with stock by location. Check what is on hand, reserved and available, then reserve the parts a repair needs. Follow receipts, issues and adjustments through the stock history.
Explore service planningCreate purchase orders from approved quotes or directly for a vendor. Match supplier invoices against the quote and order, inspect differences and follow approval and payment status.
Explore finance connectionsSend repair details to an external vendor. Review quotes, replies, attachments and proposed changes in the vendor portal, then receive invoice details against the same repair or purchase order.
Explore fleet maintenanceReview service reminders and maintenance history with the asset. When a fault needs work, follow the request into a work order with tasks, labour and parts recorded against the repair.
Explore servicing and repairsStore asset photos, documents and compliance evidence with the record. Give the team access to the details their role allows, whether they are checking the fleet or following up a job.
Explore daily operationsImport vehicle and equipment details from a spreadsheet. Review field mapping and validation, then organise the documents, custody and service information your team needs.
Explore imports and integrationsKeep identity, specifications, ownership details, documents, custody, renewals and meter history with the asset. Finance and maintenance views bring its costs and service information into the same record. Available views depend on the asset and your permissions.
Yes. The register covers vehicles and other equipment. Keep the relevant identity, documents, custody and service details against each item.
No. Asset administration, custody and maintenance can use information entered or imported into the platform. A compatible tracking device adds the location and telemetry it supports.
Check it out to a person, site, depot or vendor. Record the effective time, location and condition, with a note or supporting file where needed. The custody record keeps the current holder and handover history together.
A requested transfer is separate from an accepted or completed handover. You can follow that progress, see the current holder and proposed recipient, and retain a receipt when the handover is completed.
Yes. Check-in supports a condition of good, damage noted or needs review, alongside the return location, time and a note or supporting file. Record the condition so the next person reviewing the asset can follow up.
The renewals view groups overdue items, those due in the next 30 days and later renewals. Review registration, insurance, warranty and compliance-document dates and open the supporting record.
Raise purchase orders, review supplier invoices against approved quotes and orders, and inspect any variance before approval. Labour, parts and external charges contribute to the repair cost breakdown.
The parts register shows stock by location, with quantities on hand, reserved and available. Reserve parts for a repair and review receipts, issues and stock adjustments.
The cost-of-ownership view includes actual and committed costs over 6, 12 or 24 months. Review the monthly categories and underlying entries. Cost per kilometre is available when the period has distance information.
Review service history, meter readings and preventive-maintenance reminders with the asset. The maintenance tools manage the wider response, including reviewed work orders, tasks, labour and parts.
Yes. Import vehicle and equipment details using the supported fields. Review the field mapping and validation before accepting the import. Bring a sample of your current list to a demo so we can discuss the setup.
Show us the vehicles and equipment you manage, and the service, custody and cost details you want to bring together.
Book a demoBook a demoBook a demoExplore the platformExplore the platformExplore the platformIntelliTrac provides fleet, telematics and field-operations software in Australia. Call 1300 767 492.