Assess a reported fault
Review driver notes and attachments against the vehicle before approving the maintenance response.
Explore maintenance requestsBring faults, service schedules, parts and purchasing together. Plan vehicle availability, coordinate the workshop and external vendors, and see the costs behind every repair.
Book a demoBook a demoBook a demoExplore the solutionUse the vehicle’s history and current issues to decide what needs attention and what can be scheduled.
Review driver notes and attachments against the vehicle before approving the maintenance response.
Explore maintenance requestsReview distance or hour readings with their source, so service planning starts from information you can inspect.
Explore asset readingsKeep labour, parts and supplier charges with the maintenance job, then compare costs across the vehicle’s history.
Explore maintenance costsAn inspection finding stays with its vehicle while a reviewer assesses the issue and decides the maintenance response.
Explore asset managementExplore asset managementExplore asset managementInspection findingAffected vehicleReview the issueMaintenance responseInspect upcoming maintenance and the items needed for a repair. Keep the vehicle’s availability in view when arranging the job.
Fleet maintenanceService plannerWed 14 MayAI plannedPlanned around technician skills, free bays and reserved partsDue soon5Due4Overdue1Hilux PLT-204 · 90k majorOverdueDave R. · Bay 1 · 7am–10am · 92,480 km · 2,480 overParts reservedTechnician7am9111pm3DRDave R.Diesel · EngineMKMia K.Brakes · SuspensionSWSam W.Auto-elec · DiagnosticsLPLeo P.Servicing · TyresNTNadia T.Diesel · TransmissionTBTom B.Rego · InspectionsPKPriya K.Tyres · Wheel alignMTMarco T.Diesel · EngineALAna L.Diagnostics · Auto-elecParts catalogToyota Hilux · 2.8L 1GD-FTV · 1,420 partsPartNumberStockPriceEngine oil filter90915-YZZE1In stock$18.40Fuel filter23390-0L070In stock$62.10Air filter element17801-0L040In stock$34.90Cabin filter87139-0N010Low$22.50Engine oil · 5W-30 5L08880-83716In stock$61.00Front brake pads04465-0K420In stock$121.00Rear brake shoes04495-0K080In stock$88.00Brake fluid · DOT 408823-80011In stock$14.20Coolant · Toyota SLLC08889-80072In stock$29.00Glow plug19850-0L010On order$41.30Serpentine belt90916-A2010In stock$58.70Wiper blade pair85222-0K140Low$36.00Diff oil · 75W-8508885-81060In stock$24.00Battery · N70ZZ28800-0L010In stock$189.00Service kit90,000 km · Hilux SR5 · AST-0412Matched to the build, 90,012 km and what's due · 6 parts · 1 superseded number swapped · 1 flagged for reviewPartQtyPriceEngine oil filter90915-YZZE1 · fits 1GD-FTV×1$18.40Fuel filterSwapped0L010 → 23390-0L070×1$62.10Engine oil · 5W-30 full synthetic08880-83716 · 7.2 L fill×8$96.00Brake fluid · DOT 408823-80011 · 1 L×1$14.20Front brake pads04465-0K420 · front axle×1 set$121.00Pad wear sensorReview2 fitments for this VIN×1—6 parts · 1 to reviewmatched to AST-0412$311.70+1 priced after reviewSee the labour, parts and external charges behind a repair. Reserve stock, raise purchase orders and check supplier invoices against approved quotes, with the costs available in the asset’s history.
Maintain a parts register with stock by location. Check what is on hand, reserved and available, then reserve the parts a repair needs. Follow receipts, issues and adjustments through the stock history.
Explore service planningCreate purchase orders from approved quotes or directly for a vendor. Match supplier invoices against the quote and order, inspect differences and follow approval and payment status.
Explore finance connectionsSend repair details to an external vendor. Review quotes, replies, attachments and proposed changes in the vendor portal, then receive invoice details against the same repair or purchase order.
Explore fleet maintenanceCollect photos, readings and answers from the vehicle so the workshop has more than a verbal description.
Explore vehicle checksReview previous maintenance and costs when deciding whether to keep, repair or replace an asset.
Explore asset historyUse approved automations to prepare follow-up steps, with review before changes that require a decision.
Explore IntelliTrac AIMaintain a parts register and check stock by location, including quantities on hand, reserved and available. Review receipts, issues and adjustments, and reserve parts against the repair that needs them.
Vendors can reply to the fleet team, submit quotes and attachments, and send invoice details through the vendor portal. The conversation and submitted documents stay with the relevant assignment.
Raise a purchase order from an approved quote or directly for a vendor. Check a supplier invoice against the quote and order, review any variance, and follow its approval and payment status.
It manages service planning, reported faults, work orders, required parts and maintenance costs against the vehicle or asset.
Driver checks and maintenance requests can include notes and attachments for the fleet or workshop team to review.
Service planning can use the available meter information. Confirm the readings your devices provide and how manually entered readings will be managed.
No. A check provides information for review. The maintenance response depends on your process and any configured automation.
Use the maintenance request and resulting work order to keep repair details together. Review labour, parts and costs against that repair. This helps finance and the workshop understand where a vehicle’s servicing costs arise.
Use the asset’s service requirements and available meter readings to plan maintenance. Operating hours can be relevant for plant and equipment. Confirm the meter source and service rules for each asset type.
A reported fault can include photos and supporting details. Review those attachments before approving the maintenance response. Keeping them with the request reduces the need to ask the driver to explain the issue again.
Bring the vehicle list, service intervals and upcoming bookings to the setup discussion. Agree the information to import and the checks needed before using it. The workshop can then review upcoming services in the planner.
Show us your current process. We’ll walk through fleet maintenance with the vehicles, people and information your team needs.
Book a demoBook a demoBook a demoExplore the platformExplore the platformExplore the platformIntelliTrac provides fleet, telematics and field-operations software in Australia. Call 1300 767 492.