How does IntelliTrac handle employee-owned vehicles?
Employee-owned vehicles used for work can be added to IntelliTrac. Work trips can then be booked and tracked in the same way as pool-vehicle trips. This helps your organisation see when staff use private cars for work and which vehicles they use.
Why should we add employee-owned vehicles?
When an employee drives their own car for work, work health and safety duties still apply. Adding the vehicle and its work trips to IntelliTrac helps the organisation manage that responsibility. The term is explained in the grey fleet glossary entry.
What information does IntelliTrac keep?
- Staff register their own vehicle once, with the details you require.
- Work trips in private vehicles are booked and tracked like pool car trips, so you can see who drove where for work.
- Trip history supports reimbursement and tax reporting without a separate paper logbook.
How can this information help?
This information can show private-vehicle trips that could move to pool vehicles and times when the pool does not have enough capacity.
Related questions
Last updated 12 July 2026. General information only. Ask your work health and safety adviser how these duties apply to your organisation.