Who can see our fleet data?
Only people you authorise can see your fleet data. Each person can be limited to the depots, cost centres and parts of IntelliTrac needed for their job. The activity log shows every change, including work completed by IntelliTrac support staff in your account.
How do people sign in?
- Single sign-on. Users can sign in through your organisation's normal account system, so your password and multi-factor authentication rules still apply.
- Directory sync. When someone joins, changes jobs or leaves, their IntelliTrac access can update from your staff directory.
- Roles. A workshop coordinator can be limited to workshop work, while a driver can be limited to their own trips and bookings.
How can we review access and changes?
The activity log shows what changed, who made the change, when it happened and where it came from. If IntelliTrac support staff help inside your account, their work appears there too.
Can we export our data?
Yes. All fleet data can be exported to CSV or Excel files for reporting, analysis or migration.
What can drivers see?
Drivers are part of the access model too. The driver app clearly shows when location tracking is active, which supports the notice and consent obligations covered in telling drivers about tracking.
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Last updated 12 July 2026.